Right-sized AV for real company town halls & corporate events
Company Town Halls
&
Corporate Events
No two town halls or corporate events are the same. Room size, layout, remote participation, overflow spaces, streaming, and recording all change what’s needed.
We use a simple structure to help you think through your event, then build a custom quote around it so you’re not overbuilt or underpowered.
Standard
Corporate Event
Starting at: $1950
For internal events where the focus is on speeches, awards, simple presentations, and light music, without a heavy video setup.
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Full PA system sized to the room (mains + subs as needed)
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2 wireless mics for hosts, leaders, and light Q&A
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Lectern mic if you’re using a podium
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Playback support for walk-in/walk-out music
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Basic audio feed for a simple in-room screen or venue-provided display (if needed)
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On-site audio tech to:
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Set up, line check, and dial in the mix
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Run the event and manage mics and playback
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Corporate
Town Hall
Starting at: $2500
For company town halls or corporate updates held in a single ballroom, auditorium, or lobby space where everyone is in the same room.
What this usually includes:
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Full PA system sized to the room (mains + subs as needed)
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4–6 wireless mics (handheld, lav, or headworn) for leadership, panelists, and Q&A
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Stage wash lighting and basic room lighting enhancement
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Projection or large screens for slides, video, and brand content
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Playback support for walk-in/walk-out music and videos
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Lectern with mic for more formal segments
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On-site audio tech and show lead to run the event
Town Hall w/ Live Stream / Capture / Overflow
Starting at: $4399
For company town halls or corporate updates held in a single ballroom, auditorium, or lobby space where everyone is in the same room.
We build the equipment around the room, your program, and people in it. What this usually includes:
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Audio systems – RCF main PA, front fills, subs, and delay speakers where needed
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Mics – wireless handhelds, lavs, and Countryman-style headworn mics for leaders, hosts, and panelists
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Playback & routing – digital mixers, DI boxes, and routing so slides, videos, and mics all play nicely together
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Video – projectors and screens or TV displays sized to the room and sightlines
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Streaming & capture – cameras on sticks, switchers, and encoders for Zoom/Teams or internal platforms
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Staging & platforms – modular decks, stairs, skirting, and safe access to elevate your presenters
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Pipe & drape / soft goods – neutral or branded backdrops to frame the stage, hide gear, or clean up the space
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Lighting – stage wash, audience fill, and accent lighting so it looks good both in person and on camera
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Confidence monitors – comfort screens for notes and next-slide views for panelists and presenters
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Control & comms – switching and comms so AV, production, and your internal team stay synced
Add - Ons
Common add-ons for town halls or corporate events
Extra wireless mics for larger panels or multiple stages
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Confidence monitors and stage clocks
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Scenic elements or additional soft goods for branding and backdrop (pipe & drape, texture walls, light columns)
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DJ / music curation for arrival, breaks, and post-event mixer
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“Spin City” backdrops/ step-and-repeat and room looks to make the space feel intentional instead of just “the lobby”
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Branded digital content for screens – opener loops, name/title slides, lower thirds, sponsor and logo loops
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Digital signage packages for lobby and hallway TVs – welcome screens, wayfinding, schedule and sponsor content
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Sponsor or product-focused AV in lobbies and side spaces (product tables, demo screens, lighting)
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Additional overflow rooms / viewing areas
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Full show calling and stage management
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Extra rehearsal time and presenter walk-through/coaching from an AV standpoint
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Florals
WHAT DRIVES COST
To keep things transparent, here are the main factors that affect pricing:
• How many rooms are in play (main room only vs. overflow / lobby / other spaces)
• Whether you need streaming and/or recording
• Audience size and room type (lobby vs. ballroom vs. auditorium)
• How much scenic, lighting, and branding you want around the stage
• How long we’re on site (rehearsals, show day, and strike)
We’ll talk through these with you and match the plan to your priorities so you’re not paying for pieces you don’t need.